RKN Aerial Imaging is the trading name of Russell Nicholls, and is a freelance videographer based at 6 Bayliss Court Road, Broomfield, Kent, CT6 7FF. Email: firstname.lastname@example.org. Telephone: 07811825383. This policy applies between you (as a user of my website and/or user of my wedding/videography services) and Russell Nicholls trading as RKN Aerial Imaging. I take the privacy of your information very seriously.
Collection of Information
I collect personal information from you when you complete and return my enquiry form from the contact page of the rknaerial.co.uk contact page or via email or messaging service. This information amounts to name; date of wedding; venue of wedding; email address and telephone number. My website automatically receives and records information on my server logs from your browser, including your IP address, cookies and the pages you request. I use Google Analytics from time to time to analyse how my visitors use my website, which only collects anonymous information. From time to time I may also use Google AdWords and Facebook Advertising to promote my business, no personal data is collected from this process.
If your enquiry through the website does not lead to a confirmed booking, the information I have received from you will be deleted within one month of receipt. If your enquiry leads to a confirmed booking, this initial information and all subsequent emails received and sent during the wedding planning process will be kept for one year from the date of my last email contact with you. All raw images will be deleted one year after the wedding date. Electronic copies of the completed film will be retained within YouTube (a video sharing platform) for a period of no more than 5 years as this will allow for the promotion of my services and the replacement of lost/damaged films for customers during that period of time. If you should wish your film to be deleted sooner than 5 years, please contact me on email@example.com to inform me that you no longer wish me to retain your completed film. This will be deleted and confirmed. Your permission will always be sought for me to use your film for the promotion of my work to other prospective customers and you can request at any point in time that I cease using your images for this purpose.
Use of Information
I use the information you give me for a variety of reasons but mainly in order to be able to contact you. I also use some information for legal and tax purposes. I do not share personal information that I learn about you with unrelated third parties. I may also share your personal information if I believe it is necessary in order to investigate, prevent or take action regarding illegal activities or situations that involve potential threats to the physical safety of any person, as required by law.
Principles that I apply to the collection of personal data
I must process data fairly, lawfully and in a transparent manner. I collect data for a specific purpose (so I do not collect data for one reason and then use it for something else). The data I hold is adequate for its purpose but not excessive or irrelevant. The data I hold must be accurate and kept up to date. I do not keep data for longer than is necessary. I keep data secured digitally.
You have the right to request access to, rectification of and erasure of your personal data. You have the right to object to me processing your data and the right to withdraw consent. Please contact me to action this or to speak to me about how I handle the processing of your data. You have the right to complain to a supervisory authority. For information on this or on the Data Protection Act 1998 and General Data Protection Regulations go to the Information Commissioner’s website at http://ico.org.uk.
Third party websites
My website contains hyperlinks to Facebook, Instagram & the Civil Aviation Authority websites. I have no control over, and are not responsible for, the privacy policies and practices of third parties.
Obligation to provide personal data
You have no obligation to provide me with your personal contact details. Whilst this will not preclude you from being welcome to make use of all of my services it will restrict me being able to provide you with my wedding videography service.
I will archive your data once your wedding videography has been completed and we will delete these records after 12 months of no contact with you.
Images from weddings I have filmed may be used to promote my services on my website, social media channels or in printed material. Couples will be asked if they wish to give permission for their film to be used for this purpose. At any point after giving permission for their images to be used for this purpose, couples may withdraw their permission at any time by notifying firstname.lastname@example.org and this will be actioned promptly. The wedding guests present will be aware of the videography taking place during the wedding day. Couples using my services will be encouraged to ensure and to confirm to me prior to the wedding day, that parents of minors are made aware that their child’s images will be captured. I am DBS checked. Those not wishing their images to be captured should make their requests clear before the filming begins.